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Procedures for Dealing with Complaints and Appeals

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Anyone may inform the Editor-in-Chief and/or Editorial Staff at any time of suspected unethical behavior or any type of misconduct by giving the necessary information/evidence to start an investigation.

Investigation
The investigation procedure is as follows:

  • Editor-in-Chief will consult with the Editorial Board on decisions regarding the initiation of an investigation.
  • During an investigation, any evidence should be treated as strictly confidential and only made available to those strictly involved in investigating.
  • The accused will always be given the chance to respond to any charges made against them.
  • If it is judged at the end of the investigation that misconduct has occurred, then it will be classified as either minor or serious.

Minor Misconduct
Minor misconduct will be dealt directly with those involved without involving any other parties, e.g.:

  • Communicating to authors/reviewers whenever a minor issue involving misunderstanding or misapplication of academic standards has occurred.
  • A warning letter to an author or reviewer regarding fairly minor misconduct.

Major Misconduct
The Editor-in-Chief, in consultation with the Editorial Board and, when appropriate, further consultation with a small group of experts, should make any decision regarding the course of action to be taken using the evidence available. The possible outcomes are as follows (these can be used separately or jointly):

  • Publication of a formal announcement or editorial describing the misconduct.
  • Informing the author’s (or reviewer’s) head of department or employer of any misconduct using a formal letter.
  • The formal, announced retraction of publications from the journal in accordance with the Retraction Policy.
  • A ban on submissions from an individual for a defined period.
  • Referring a case to a professional organization or legal authority for further investigation and action.

When dealing with complaints and appeals, the Editorial Team will rely on the guidelines and recommendations provided by the Committee on Publication Ethics (COPE) – COPE Flowcharts

advanced-engineering-letters

Volume 3
Number 1
March 2024.